Edit, print or find a saved voucher
Reopen any voucher to correct it, print an invoice or note, and know when to edit versus when to issue a note.
Find the voucher
There are three ways in, depending on what you know.
| You know | Go to | Then |
|---|---|---|
| The date | Day Book (Alt+K), set the period with F2 | Filter by voucher type, move with ↑ ↓, press Enter or double-click |
| The party | Ledgers → open the party's statement | Click a row to show details, double-click to edit |
| The invoice or note number | Sales, Purchase, Credit Note or Debit Note Register | Type the number in the search box and click FILTER |
Edit it
From a register, click Edit Voucher in the Action column; from a ledger statement, double-click the row. The voucher opens on its own screen with every field filled. Change what is wrong and save again. Reports, ledgers and GST screens update immediately.
Print it
In the Sales, Purchase, Credit Note and Debit Note registers, click Print Invoice in the Action column for a printable copy with your company details, items, tax breakup and the terms set in Configuration. For invoices with an IRN, print from E-Invoicing (IRN) instead, so the IRN and QR code are included.
When not to edit
- The invoice already has an IRN: cancel the IRN within 24 hours and re-generate, or issue a credit note.
- The month is already filed in GSTR-1: issue a credit or debit note, or amend in the next return. Do not change the filed invoice.
- The date is on or before the lock date in Configuration: the voucher is frozen on purpose. Ask the administrator before moving the lock date.
Deleting
Prefer a correcting entry or a note over deletion, so the number series stays continuous and the audit trail is complete. Delete only duplicates created by mistake, and only before they are filed.