Set up your company in Configuration (F12)
Company details, books dates, GST and TDS settings, default ledgers, rate-wise GST mapping and print settings, all in one screen.
Open it
Press F12 anywhere, or go to Admin & Security → Configuration. The screen opens read-only. Click Unlock Edit Mode, make your changes, then click Save Configuration.
1. Company details
Enter the Registered Legal Name, Trade Name, address, City, Pincode, State and State POS Code (the first two digits of your GSTIN, for example 09 for Uttar Pradesh). Add GSTIN, PAN, CIN / LLPIN, Udyam No., FSSAI / Drug Licence, email, phone and website where they apply. These print on invoices and flow into GST reports.
2. Books and financial year
| Field | What to enter |
|---|---|
| Financial Year Title | For example 2026-2027 |
| Books Start / End Date | 01-Apr-2026 and 31-Mar-2027 |
| Books Beginning From | The date your opening balances apply from |
| Books Freeze / Lock Date | No entry can be added or changed on or before this date |
| Allow Back-Dated Vouchers | Yes, Admin Only or No |
3. GST, TDS and TCS
- GST Registration Type: Regular, Composition, Unregistered or SEZ. Composition dealers also enter the Composition Rate (%).
- RCM Enabled and the Default Place of Supply.
- e-Invoicing App. with the e-Invoice Threshold (₹), and e-Way Bill App. with the e-Way Bill Threshold (₹). Invoices above these limits are flagged on the E-Invoicing and E-Way Bill screens.
- TDS Applicable with your TAN Number, and TCS Applicable.
4. Default and shared ledgers
Pick the ledgers vouchers should use automatically: Default Sales Ledger, Default Purchase Ledger, Round-Off, Discount, Freight, RCM Payable and GST Adjustment. Further down you can also set the Default Bank Ledger, Default Cash Ledger, Default Godown, Default Price List, Default Credit Days and the default Customer and Supplier groups.
5. Rate-wise GST ledger mapping
Click Add Rate Slab once for each GST rate you use (for example 5% and 18%). For each slab choose the Output Tax / Sales ledger, the Input Tax / Purchase ledger and the CGST, SGST, IGST and CESS ledgers. This mapping is how the tax on every invoice reaches the right ledger, so complete it before your first sale.
6. Invoice print settings
Standard Terms & Conditions, Declaration Text, Auth Signatory Name, Jurisdiction City, Invoice Footer Note, Default Print Copies, Amount in Words Style (Indian lakhs/crores or international millions) and the Currency Symbol.
7. Formats and controls
| Setting | Options |
|---|---|
| Date Format | dd-MMM-yyyy, dd/mm/yyyy or yyyy-mm-dd |
| Qty / Rate / Amount Decimals | Number of decimal places shown |
| Rounding Method | Normal (nearest), Upward, Downward or None |
| Allow Negative Stock | Let an item go below zero |
| Allow Negative Cash | Let cash in hand go below zero (usually No) |
| Warn Duplicate Inv. No. | Warn if a supplier invoice number repeats |