Issue a debit note (Alt+N)

When you need one

A debit note reduces what you owe a supplier after their bill is booked: you returned goods, the supplier overcharged, or the bill had a wrong rate or quantity.

Open the screen

Press Alt+N anywhere or click Debit Note in the quick bar.

Steps

1. Check the Debit Note No. and Debit Note Date.
2. Enter the Original Inv No. and Original Inv Date of the supplier's bill.
3. Pick the Reason for Issuance: 01 Purchase Return, 02 Post Sale Discount, 03 Deficiency in service, 04 Correction in Invoice, 05 Change in POS, 06 Finalization of assessment or 07 Others.
4. Select the Party Name. Address and GSTIN fill in. Tick Same as Party for shipping or enter a different shipping name and city.
5. Add the items and quantities being returned or corrected. Tax totals calculate per line.
6. Fill transport details (mode, transporter, vehicle, distance, document number and date) if goods are being sent back.
7. Add a Remark / Narration and click SAVE DEBIT NOTE.

Where it shows up

The note reduces the supplier's balance and your input tax credit. It appears in the Debit Note Register and in GSTR-2B Reco → CDNR with the original invoice reference.