Add users and give access (Alt+U)
1 min read
Updated 04 Oct 2026
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AI summary
Create a login for each person on your team and follow simple rules that keep your books safe.
4 sections 5 steps Alt+U
Open it
Press Alt+U on the Gateway or go to Admin & Security → Users.
Create a user
- Full Name.
- Email Address (Username): the person signs in with this.
- Phone Number (optional).
- Password and Confirm Password.
- Click Provision Access.
The Directory on the right lists every user with an ID, identity, contact information and Active status.
Rules worth keeping
- One login per person. Shared passwords make the audit trail useless, because every change shows the same name.
- Use passwords of 10 or more characters with letters, numbers and symbols, and never reuse a password from another site.
- When someone leaves, deactivate their user the same day.
- Keep the owner or accountant's login for configuration changes; day-to-day entry can be done from staff logins.
What the AI watches
The Atulya Intelligence Security Audit banner shows that login attempts, permission assignments and session data are being monitored.
Users and Employees are different lists. An employee record (for payroll and sales tracking) does not give anyone a login. Create a user only for people who should open the books.
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